If you are like most people, you likely turn to Microsoft Word, PowerPoint or Excel to create documents, spreadsheets and presentations online. But, did you know there is a better option? With PDF software, which you can see online here, you can gain a number of benefits that will be invaluable in the long run.
If you are ready to find a better way to create your documents online, then consider the benefits listed here. Doing so will open your eyes and let you know about this option, which is better in many ways.
1. PDFs are Considered Universal
If you use Word, it is easy to edit and use other Word documents. But what about if you save your Word document on a Mac? In many cases, it won’t transfer properly to a PC, and vice versa. However, when you use PDFs, you can easily view them on any device. This makes them a more viable option to ensure that any and everyone who may need it can access it.
2. Trusted Security
Even those in the legal field trust PDFs and use them as a preferred file format. According to information from reliable sources, if an electronic document is going to be considered admissible in court, it has to be created in a file format that is not able to be altered without leaving some type of electronic footprint. The PDF document will satisfy this need.
3. Fast and Simple to Create
Regardless of if you are working in PowerPoint, Excel or Word, your documents can be easily converted into PDF format. Also, if you need to convert them back in the future, there are programs that can help with this, as well. As a result, you are never “stuck” with a single format.
4. Reduces the Size of the Files
When you know how to properly use the software (which isn’t difficult) you can convert any file into a PDF without having to sacrifice the quality of the file. You even have the ability to merge several documents, such as presentations, photos and spreadsheets into a single PDF file.
5. Reading PDFs is Free
The majority of PDF readers, including the most popular Adobe Reader, is free for anyone to use. With this tool, you can feel confident that anyone you are sending the file too is able to see the full version of the document, which minimizes issues and confusion.
6. The Documents are Interactive
In order to create an experience that is fully interactive, the latest version of the Adobe Acrobat reader lets you use hyperlinks, music, rich media, movies and other types of advanced features. When you have the right PDF software, you can integrate these elements and enjoy more interactive documents.
7. Ability to Access the Documents on a Mobile Device
You can access PDF documents on any device, which means that people will be able to read your PDF documents, regardless of where they are or what they are doing. Also, they can get the same features they would have if they were using a desktop computer.
8. Search Features for the Document
When someone receives the PDF document, they will be able to find what they are looking for with a simple, fast search. The PDF documents will even be able to be organized using a table of contents that link all of the sections to the right pages in the file that is sent. This makes it easier to find the information needed on the PDF document.
If you are still using the Microsoft suite of products for document creation, you should rethink this decision. The use of PDFs is growing and something that is extremely beneficial. If you are ready to make the change, be sure to find the right software to help ensure you achieve the desired results.