Choosing a wedding venue is one of the most exciting parts of the whole wedding planning process. Calculating all the expenses for food, drinks, and décor, on the other hand, is a little frustrating, to say the least.
Because wedding day is such a special day in a couple’s life, choosing a location becomes an extremely important decision. The location will also be the first things those in attendance will notice upon arriving at your wedding reception.
It’s vital, therefore, that you pick a place that is expansive enough to accommodate all those in attendance at your wedding, but at the same time a place that falls within your budget range. You cannot let venue-related problems interfere with the joy of the wedding when you are out celebrating getting hitched to the love of your life.
All your wedding reservations – the ethereal bridal gown, wedding cake, guests, and flowers—all are important parts of a successful wedding, but choosing the right location, with the right ambience, lighting, catering, and all the other services that come with a wedding venue are equally important. Some venues even have photographers and videographers on retainer to cover most elaborately the sequences of your wedding celebrations.
Here are a few simple pointers that will help you pick the best wedding venue.
Assess your priorities
Every couple should take out time and talk about what is most important to them on their wedding day. Determine the wedding essentials – items without which the experience would lose its charm for you—whether it be a handmade wedding gown, a bouquet of flowers, an open bar, or a live band.
You’ll want to arrange your budget based on how you rate and prioritize each wedding essential. Examine all of your options with an open mind, and don’t get too attached to a certain look; if the band didn’t come through, don’t let it ruin your special day.
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Make an estimate of your expenses
Your budget determines the kind of venue you will choose for your big day. As a result, it’s critical to make a priority list, so that the money can be allocated on the basis of which things are essential, and which you need not bother with if you’ve limited budget to go around.
In fact, despite our best efforts, wedding budgets tend to get overstretched. Consider beforehand how much you’re willing to exceed the budget. Take into account the time of year you intend to marry, as this can affect the cost of the venue. If you want to save up on money in booking your wedding venue, consider marrying in the off-peak season when the prices for halls and venues drop to affordable ranges.
Make a list of guests
The number of guests expected on the wedding day should determine the size of the venue. You won’t need a large space for a modest gathering of close friends and family. Discuss it with your partner how many invites need to be sent out.
Wedding planners usually underguess the number of attendees expected to arrive, which then leads to issues in serving and accommodation. Also, ask your families about who should and shouldn’t be invited. After you’ve finished making a list of attendees, choose a ballpark range.
Certain venues charge extra by the number of people in attendance, and if you plan carefully then you can avoid incurring extra costs in catering and other venue services.
Choose the location wisely
If you’re planning a local wedding, pick a location that’s not too far away from where your friends and family live. On the other hand, if you expect a large number of out-of-town visitors, choose a venue near airports or hotels.
Above all, stay cognizant of the traffic situation near the venue, parking options, and conveyance facilities to the location. To make sure all your guests arrive on time, and don’t get lost while finding your wedding, send them maps pin-pointing the venue location via WhatsApp.
While it’s preferable to keep things as simple as possible for your guests, but if you want a really memorable wedding, and don’t mind throwing a little money for the experience of it all, then a destination wedding can also be a viable idea. Just make sure that everything you plan stays within your budget, so as to avoid any extreme wedding splurges.
You may also use Google to look up prior wedding festivities hosted at a particular venue. Visit the venue in person so you can have an idea about the size and décor. Also, use Google to look at photos of the previous events held at the location.
Don’t compromise on food quality
Make an extra effort to get to know the chefs and make special inquiries about the food choices available. You should conduct a sampling session to assess the quality of each cuisine item before you can land on a definite menu for your wedding.
Inform the caterers beforehand of any guests with food allergies or unique dietary needs so that they can be served considering their tastes and requirements. Research the most recent culinary trends and see if the chef and the catering services can be flexible enough to allow for some customization in menus.
Also ensure cleanliness and hygiene of cutlery and food tables. Not only should the meal taste nice, but it should also look presentable.
Opt for appealing aesthetics
Your wedding site should be a reflection of your dreams for the big day. Instead of adhering to a single style, your aesthetic could be more amorphous, such as a cozy beach day, a snowy winter wonderland, or a relaxed blossomed evening.
Make sure that everything is well-coordinated and well-prepared because aesthetics of the venue is one of the most critical parts of creating a gorgeous wedding experience. Take notice of any prominent colors at your venue, then consider how that will go with the other elements of your wedding style.
Choose a few ornamental touches that you adore and use them as the cornerstones for your wedding look. Scout Pinterest for ideas and create a Wedding Board. You’ll come across fascinating themes and styles that will help you define the kind of venue you want.
Pay attention to the basic details
Some venues will charge only for the space. As a result, you have to get the catering, and all the other wedding services, done from different sources. Calculate how much it will cost to move the rental equipment in. Also, find out if there are any restrictions on bringing in your own, third-party vendors on-site.
Other venues run the gamut of wedding services, from wedding cakes to DJs and photogrpahers, and are less flexible about allowing other vendors on their venues. Therefore, inquire about their policies beforehand.
Lastly, clarify the rent timings and hours included in the package. To be safe, you should also inquire about the cost of any additional hours spent on-premises.
Wedding planning and preparations are enjoyable so long as everything goes according to plan. The dress, the wedding vows, the ceremony, the aesthetics, the cake, the bridesmaids and groomsmen, the guests, food and catering, all of these things make weddings memorable, but venue selection alone will help you take care of ninety-percent of your planning.
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So when location scouting for the perfect venue, keep the above-listed tips in mind to help you save time, effort, money, and lastly, a world of trouble and bad situations on your wedding day.